VA STUDENT CATALOG

BARBERING & INSTRUCTOR

MISSION STATEMENT

World A Cuts Barber Institute’s mission is one that empowers the community. We are a service business which is the core of the American Society. Our goal is to teach our students that service is the most valuable commodity in our business. At World A Cuts Barber Institute we are here to serve the student, the patrons and our community. We will develop knowledgeable and capable professionals for our industry. Responsibility and courage will carry you far in this industry; World A Cuts Barber Institute will enforce both of these attributes. Commitment to our clients, loyalty to your profession, and perseverance in the workplace makes a successful barber professional, these are things we stress at World A Cuts Barber Institute.

INSTITUTIONAL GOALS AND OBJECTIVES

World A Cuts Barber Institute is committed to the advancement and education of our students in the barbering industry. We believe all people are created equal and have the right to pursue personal growth and new career opportunities through hands on training and technical education. It is our mission that all instructors, staff, and administrators are to educate, encourage, and support our students in a professional manner. We provide an atmosphere beneficial to all members of the organization, and with the best educational resources available. Our goal is to ensure that each student has the opportunity to successfully complete the course, pass the required State Board Examinations, and obtain entry-level employment within the Barber profession. This is not possible without a system of rules and procedures designed to provide a great educational environment and to guarantee that all students are trained uniformly.

STUDENT CATALOG’S PURPOSE

The Student Catalog provides many benefits for the student. By putting our rules and procedures in writing, you are given the opportunity to read and review them, resulting in a better understanding and less chance for error. The Student Catalog protects you, the conscientious and interested student, from distractions or disruption, thereby preserving and enhancing your ability to get the most from your training. In addition, the Student Catalog exhibits our commitment in standardizing the operation of the school.

If you have questions regarding our catalog or its content, please seek clarification from an official source. This means an instructor, your School Manager, your Admission Representative, our financial assistance office or our administrative staff. Any member of our school will be happy to speak with you and clarify questions you may have.

OUR FACILITY

World A Cuts Barber Institute is a two-story historic building located in the heart of Downtown York, PA. With over 3,600 square feet, it is well-lot and air conditioned to bring maximum comfort for our students, staff, and clients. We take pride in offering students a very professional setting in which to learn and work. The school consists of a reception area, major clinic area, a theory classroom, two restrooms (as required by law), and a small closet (dispensary). There is also a closet for office supplies, as well as administrative and counseling Offices.

PROGRAM PURPOSE

Students will acquire a broad knowledge of both the science and art of Barbering and a foundational knowledge for success in the Barbering profession.

Students will develop his/her physical dexterity and manipulative skills and develop a loyalty and enthusiasm for the profession.

Students will acquire an ethical standard and to work to achieve a high level of ability through diligent practice, continuous study, hard work and perseverance, whereby they will be able to use their initiative to produce professional results.

Students will be prepared for the Pennsylvania State Board of Cosmetology/Barbering exam to gain entry-level employment as a Barber.

PROGRAM DESCRIPTION

The program operates beginning each month on the date of the Instructional Schedules Dates listed on page 10 until curriculum and school requirements are reached, and required hours are completed. Barbering is the cosmetic treatment of the skin, hair, and nails. The art of Barbering is the actual performance of many cultural beauty practices. To derive the utmost benefit from Barbering, practical performance, demonstration, and practice are employed in conjunction with the study of theory.

INSTRUCTIONAL METHODS

Methods used by the Instructors will include demonstration, drill, role-play, discussion, handouts, assignment sheets, job sheets, audio/visual aids, student participation, question and answer, and textbook/workbook.

Students are required to take notes, participate in drills, role-play, and discussions, and complete all homework and reading assignments. Also required are hands-on practice sessions and performance of practical tasks. Students will take examinations and evaluations in practical skills and theory.

TEACHING STRATEGY

Instructors will utilize audio/visual aids and live models whenever possible. Students will be introduced to new material in a manner in which they can relate by using differentiated instruction to reach each type of learner. Instructors will explain new words, terms, techniques, implements, and equipment. Demonstrations will include student participation. Taking good notes and asking questions are encouraged.

ADMISSIONS REQUIREMENTS

Admission to World A Cuts Barber Institute is on a selective basis. A personal interview and visit to the school is required of all prospective students. World A Cuts Barber Institute does not discriminate on the basis of sex, race, age, color, ethnic origin, sexual orientation, religion, or handicap.

Students must meet the state minimum age requirement to enter school (if applicable) and must submit or complete the following:
Completion of a Pre-Enrollment Application
Completion of an interview with a member of the local admissions department.
Complete and sign an Enrollment Agreement
Non-US residents must submit either an Alien Registration Card or a recognized Visa (I- 94).
Provide a state or federal issued photo ID., social security card, and birth certificate
Provide a copy of your high school diploma, its equivalent (GED) certificate, an official transcript showing secondary school completion, or a state certification of home school completion. World A Cuts Barber Institute does not offer ATB. **** Student must have NO LESS than an 8th grade education.

Instructor Program:

Everything listed above
Plus, must hold an active barber license in the state of Pennsylvania.

In addition to the above:

Licensed Cosmetologists applying the State Board of Barbering transfer of 555 hours of credits to the Barbering program must be in possession of a valid Pennsylvania Cosmetology License.

Vaccination Policy Disclosure:
We do not require vaccinations in order to enroll in school

Re-Entry Policy

Any student withdrawn, dropped, or approved for a Leave of Absence (LOA) from the school that is interested in re-applying for admission, may do so after 30 days, following the effective withdrawal or drop date. Re-entry following an approved LOA must occur within 180 days. Upon re-entry to World A Cuts Barber Institute, all students will, return under the SAP and financial status they were in prior to their absence., If a student returns outside of the 180 days, they will return with their previous hours as transfer hours and financial aid will be disbursed according to transfer hours and student’s previous ledger balance remains. A letter from the enrollee outlining the circumstances revolving their dismissal and steps to which they will be correcting them and adhering to is required upon reapplication. A reentry/counseling meeting will be scheduled with the enrollee to be conducted by the Administrator. A determination by the Director shall follow, taking into consideration that Educational and Financial obligations can be met.

Credit from Previous Education/ Transfer Students

The school will accept transfer students on a case-by-case basis. Hours earned must be certified and provided to the school prior to enrollment. The student will have to meet the education and age-level requirements as established by World A Cuts Barber Institute. He or she will be charged the Registration Fee, books and kits (if needed) and a pro-rated rate of tuition based off a $15.12 per hour charge.

Rules and Regulations

As a condition upon which we accept you for training, you agree to abide by the rules and procedures of our Student Catalog. The contents of our Student Catalog represent the standards of the school and apply to all students without regard for race, creed, color, sex, national or ethnic origin, age, sexual orientation, religion or handicap.

1. Each student is permitted 3 excused personal emergency days during the program.
The absence must be verified by submission of statement (ex. Doctor, family emergency etc.) Unexcused hours must be made up by student and student must take accountability to make-up all work, test, quizzes, and requirements. These hours are to be made up on Saturdays.
2. Students absent for 14 consecutive days (Including weekends) will be automatically dropped from the school.
3. All students are responsible for their own equipment and personal property.
4. Students must inform a teacher or an administrator when they will be absent.
5. It is mandatory that students wear the Barber Jackets that are provided while on the clinic floor and in the classroom. (Must take off when leaving the premises).
6. Students must sign IN and OUT using the student sign in book to receive training hours for the day. (If you are caught stealing hours, you must get your hours signed by a teacher or administrator for the duration of that payment period).
7. Daily punctual attendance is required for all classes. Students must be in class by 9:15 for AM theory. Students must receive permission if leaving the building for more than five minutes. If you are unaccountable for more than ten minutes you will be signed out and written up.
8. Alcohol, inappropriate language, and inappropriate behavior are prohibited at all times while on school premises. No tolerance policy for use of illicit drugs or abuse of alcohol. You will be immediately terminated. Students are allowed to smoke only during their breaks and are required to do so in the designated smoking area (on the side of/behind the building). No tolerance policy for any verbal harassment, sexual harassment and inappropriate gestures. Punishment will be decided at Patrick’s discretion.
9. Breaks cannot be taken on the clinic floor.
10. Students should be engaged at all times.
World A Cuts Barber Institute Administrators and Instructors reserve the right to clock a student out who appears to be “stealing hours”. If you are not cutting, you are to be doing Book Work, Mannequin Work, State Board Prep, Make Up Tests, or a Task Sheet.
11. Borrowing tools and equipment are prohibited.
12. Cell phones are not to be used on the clinic floor.

Leave of Absence

If you find that you are having trouble meeting your attendance obligations due to outside extenuating circumstances, we encourage students to take a leave of absence. The Department of Education regulations allows for Leave of Absences for up to a total of 180 days in any 12- month period. A leave of absence must be requested in writing prior to taking the leave unless the leave is taken due to unforeseeable circumstances such as a car accident. The written request must be signed and contain the reason for the request. There must be a reasonable expectation that the student will return from the LOA. Therefore, the student will provide and expected date of return. In the event that a leave of absence must be taken unexpectedly, the start date will be the first day the student was unable to attend class due to the circumstance causing the leave. The contract end date will be extended based on the length of the leave and the student will be considered active, but on leave, they will not be considered to be withdrawn. You will return to the school at the same status at which you left, your contract end date will be extended accordingly, there will be no additional charges assessed, and the student will not be eligible for any additional Federal Student Aid. All parties must initial changes to the contract period on the enrollment agreement or an addendum must be signed and dated by all parties. If the school grants a LOA that does not meet the conditions to be an approved LOA for Title IV purposes (ex: Academic reasons), the student can no longer receive SAP status and is considered withdrawn from the school. If a student does not resume attendance on or before the leave end date, the leave will be treated as a withdrawal. The withdrawal date will be the last day the student attended class. For Financial Aid recipients, you will have their federal aid adjusted in accordance with the Federal Return of Title IV funds calculation and you will begin repayment of your loans 6 months from this date. In order to be placed on a LOA the student must: Complete the Institutions Leave of Absence Request form Be approved by the Director or Administrator Student must be in Satisfactory Academic Progress at the time of the request.

Maintaining Eligibility for Financial Assistance

In order for a student to continue financial assistance eligibility, a student must maintain satisfactory progress (refer to the Satisfactory Academic Progress Policy). Any student not maintaining satisfactory progress may be ineligible to receive future disbursements of financial assistance. In order for the student to have financial assistance reinstated, the student’s financial assistance and World A Cuts Barber Institute account, along with the maximum time-frame, will be evaluated to determine the student’s ability to complete the program within the recommended scheduled allotments.

When the student has met both the academic and attendance requirements, the student will be removed from the Unsatisfactory Progress status and financial assistance eligibility will be reinstated for the remaining time in the program. A student must complete the program of study in a period of time not to exceed those outlined in the Instruction Schedules or Maximum Time Allowed sections.

School holidays will not be considered in the calculation of cumulative attendance. Incomplete course-work does not count towards satisfactory progress standards. Institutions that enter into an agreement with a potential student or parent of a student regarding a Title IV or HEA loans are required to inform the student or parent that the loan will be submitted to the National

Student Loan Data System (NSLDS), and will be accessible by guaranty agencies, lenders, and institutions determined to be authorized users of the data system.

GRADUATION REQUIREMENTS

In order to graduate and receive a certificate of completion, students must meet the following requirements:

Upon completion of all course requirements, successful completion of the State Board of Cosmetology and Barbering Examination is required to obtain a license to practice. Please contact the Administrative office for details and to register and apply for the Exam. Please note, students are responsible for all state board exam fees.

Practical Evaluations

All instructors’ use a practical grading rubric provided by administration, at time of hire and are trained on the grading how to administer practical exams. This rubric outline specific criteria to determine level of competency during the practical evaluation process. Upon completion of the practical evaluation or assignment the instructor provides feedback either verbal or written to the student to inform the student of any deficiencies that may exist in a specific skill set.

School Exit Interview

Students must attend an exit interview upon completion of the program of study. An appointment must be scheduled in advance with the Financial Aid Office and Administrator for the last day of attendance. All curriculum requirements and financial obligations must be completed prior to the scheduled appointment. At this time the student will be awarded a Certificate of Completion and all necessary administrative work will be completed to apply for a scheduled time to take their Pennsylvania State Board of Cosmetology and Barbering Examination. At this session, if you have received any loans through the Financial Aid Programs offered at World A Cuts Barber Institute, the Financial Aid Office will provide you with information on the average amount that you owe, the amount of your monthly payments, and information about deferment, refinancing, and loan consolidation options.

GENERAL INFORMATION

Advising

Immediate advising is available for emergency problems, serious academic, or personal concerns. If you have concerns, questions, complaints or suggestions, please discuss them with any staff member.

Media Release

By signing the acknowledgment of the curriculum agreement and the enrollment agreement, students understand World A Cuts Barber Institute has the right to take, edit, alter, copy, exhibit, publish, distribute and make use of any and all pictures/videos taken of students for any lawful purpose. If a student does not agree to this, they may sign a waiver stating they do not agree to the use of any picture/video they are captured in.

Attendance Policy

Attendance policies are strictly enforced, and a student must attend regularly. Students sign in upon arriving and sign out when leaving and the total hours are rounded the hours to the nearest quarter. Students receive credit for all time attended and no time will be deducted as a penalty for any reason.

The enrollment agreement indicates the time allowed to complete the course and a completion date. This date represents the time it would take a student, attending all scheduled hours, to complete the course, and makes allowance for normal absences as well as scheduled holidays. Students must complete the course by this date.

All scheduled time, which elapses following the starting date, counts toward the Maximum Time Frame. The only exception is the time a student is not in school due to a school-authorized leave of absence or an official school closure.

Each student is permitted three excused personal emergency days during the course of training. To be considered an excused personal emergency, an absence must be verified by submission of a statement from a doctor, a car repair, funeral or other source deemed valid by school management.

If student is unable to attend classes, a call to the school or instructed personnel must be made prior to the start of class. If student fails to call and speak with an administrator or leave a message on the answering machine student will not be permitted on the clinic floor, students next day of attendance.

If student is late to school, a call to the school must be made prior to the start of class. Failure to do so will result in loss of remaining clinic time for the day.

If a student misses time from tardiness or absence, they can make up time by attending school on Saturday, so long as the school is open for business and this time is approved by the administration.

Students must sign in/out each time they enter and leave the building unless authorized by administration. First violation will result in verbal warning; second violation will result in written warning. Third violation will result in a one-week suspension and a final written warning. Continued violation could result in termination.

Students must attend all classes; failure to report to class on-time will result in loss of practical time for the remainder of the day and a verbal warning. Second violation will result in suspension for the day and a written warning. Third violation will result in a written warning and three-day suspension. Continued violations may result in termination.

The school reserves the right to dismiss any student who has not completed the course by the contracted completion date. It is to be noted that any student who is absent for 14 consecutive days in accordance to their schedule will be dismissed from the school.

Behavioral Misconduct Policy

World A Cuts Barber Institute has a no tolerance policy and at no time are any of the following acceptable or permitted on campus:
Any act of Intimidation, Physical violence, Sexual Harassment, Fighting, Verbal Threats, Offensive/Defaming Language, Drugs and/or Alcohol, Weapons, Stealing, or defacing the property.

World A Cuts Barber Institute reserves the right to dismiss any student from the program deemed a threat or unfit to attend based on behavior. All acts of violence should be reported immediately to a member of the Institutions staff. Respect is a goal at World A Cuts Barber Institute. It is important to create an environment that demonstrates mutual respect between administration, instructors, students, and customers.

Career Advising/Placement Assistance

Career guidance is available at World A Cuts Barber Institute. In the absence of Career Services personnel, students should seek out the schools Director. During this time, we will review professionalism, job search skills, Interview preparation and practice, and Resume Development. Regulations prohibit any school, college or institution of higher learning from guaranteeing placement as an inducement to enter school. World A Cuts Barber Institute does not guarantee placement, wages, licensure, etc. in any way.

The school has many salon contacts in the community as is happy to use them to help place students within the industry. In addition, a file of locally available positions in the barbering industry is maintained at the campus. Criminal convictions may prohibit a student from being licensed in their chosen field and may limit the chances of becoming employed.

Educational Objective

The educational objective of each course offered at our school is to provide the requisite theoretical and practical training to enable you to:

New Classes

New classes begin on a rolling admissions schedule. An orientation will be conducted for all new students on the first day of class. Student start dates will be agreed upon between new students and admissions office and put into effect and/or a day that cannot accommodate the new class start, the following Monday and/or a specified date selected by the administration will be established.

Class Schedules

World A Cuts Barber Institute is in session twelve (12) months of the year, Monday through Saturday. Enrollment is on a rolling basis.

Breaks:

Full-time: One (1) 15minute break and one (1) hour lunch Part-time: One (1) 15-minute break

Holidays – The school will be closed on the following Holidays

New Year’s Day
Martin Luther King Jr. Day
Independence Day
Memorial Day
Labor Day
Thanksgiving Day Christmas Day **Please note, all holidays observed have been calculated into hours.

Constitution Day

Constitution Day commemorates the formation and signing of the U.S. Constitution on September 17, 1787, recognizing all who are born in the U.S. or who by naturalization have become citizens.

Each year on September 17, World A Cuts Barber Institute celebrates Constitution Day through educational programming and/or activities. In the event September 17 falls on a day in which the school is not operating Constitution Day will be celebrated within the following week.

Noncredit, Remedial Courses, Repetitions

Noncredit, remedial courses and repetitions do not apply to this institution. Therefore, these items have no effect upon the school's satisfactory academic progress standards. None of the courses are offered in a distant learning format.

Success

The common interest we share is your success with the training. We have attempted to ensure that everything within our school, including rules, procedures, teaching methods, faculty and facilities, are designed to provide the maximum potential for your success. You can help by familiarizing yourself with the contents of this catalog and by clarifying any questions you may have.

Test & Exam Make-up Policy

When students are absent from school, it is their responsibility to schedule a meeting with the Instructor to discuss what work needs to be completed. Students will have one (1) week, from the last day of absence, to submit make-up work. Anything else must be approved by the Director.

STUDENT RIGHTS

Non-Discrimination

World A Cuts Barber Institute does not discriminate regarding race, creed, color, sex, national or ethnic origin, age, sexual orientation, religion or handicap. No qualified person shall, on the basis of discrimination, be excluded from or denied the benefits of any program or service of the school. The school will make such services available as are necessary to ensure equal opportunity to benefit from the program to all students.

Privacy Rights

The school will not disclose information from any student record to unauthorized persons without the signed written consent of the student and parents or guardians of dependent minors. The school DOES provide access to student and other school records to our accrediting agency (National Accrediting Commission of Career Arts and Sciences.) This policy relates to all information, which is personally identifiable and may not be altered as required by law, the accrediting body for accreditation purposes and designated staff members. (This includes any documentation including personal student information or signatures, and any documentation that may not be altered after it has been placed in file.)

Access Rights

The student must submit a written request to review their files. The student will be granted access to their records within five (5) business days of the request. Any third party requests for information will require written authorization from the student or he parent/guardian of a dependent minor. To review your file, schedule an appointment by making a request, in writing, addressed to the Administrative Office.

Student Right-To-Know Act

The Student Right-to-Know Act, passed by Congress in 1990, requires institutions eligible for Title IV funding, under the Higher Education Act of 1965, to calculate completion or graduation rates of certificate- or degree-seeking, full-time students entering that institution, and to disclose these rates to current and prospective students. Every institution that participates in any Title IV program and is attended by students receiving athletically-related student aid is required to disclose graduation/completion rates of all students as well as students receiving athletically-related student aid by race/ethnicity, gender and by sport, and the average completion or graduation rate for the four most recent years, to parents, coaches, and potential student athletes. To read more about the Student Right-to-Know Act, please visit the National Center for Education Statistics website at http://nces.ed.gov.

Summary of Penalties for Violation of Federal Copyright Laws

**Unauthorized distribution of copyrighted material, including unauthorized peer-to-peer file sharing, may subject student to civil and criminal liabilities. **
Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.

Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or "statutory" damages affixed at not less than $750 and not more than $30,000 per work infringed. For "willful" infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys' fees. For details, see Title 17, United States Code, Sections 504, 505.

Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense.

For more information, please see the Web site of the U.S. Copyright Office at www.copyright.gov, especially their FAQ's at www.copyright.gov/help/faq.

SATISFACTORY ACADEMIC PROGRESS POLICY (SAP)

The Satisfactory Academic Progress Policy consistently applied to all students enrolled at the school, comply with the federal regulations established by the United States Department of Education. The qualitative element used is at the end of each evaluation period, the school will determine if the student has maintained at least 67% cumulative attendance since the beginning of the course, which indicates that, given the same attendance rate, the student will graduate within the Maximum Time Frame allowed which is 1875 hours or 150% of the program. The quantitive element used to determine academic progress is a reasonable system of grades as determined by assigned academic learning. Students are assigned academic learning and a minimum number of practical experiences. Academic learning is evaluated after each unit of study. Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory or better (the computer system will reflect completion of the practical assignment as a 100% rating). If the performance does not meet satisfactory requirements, it is not counted, and the performance must be repeated. At least two comprehensive practical skills evaluations will be conducted during the course of study. Practical skills are evaluated according to text procedures and set forth in practical skills evaluation criteria adopted by the school. Students must maintain a written grade average of 70% and pass a FINAL written and practical exam prior to graduation. Students must make up failed or missed tests and incomplete assignments.

All students get evaluated at 100, 450, 900, and 1250 hours. Students deems not maintaining SAP at the evaluation points may have their Title IV funding interrupted, unless the student is on a “Warning” status. Both the student and a school official must sign the evaluation. The student not meeting SAP, will be counseled regarding actions required to attain Satisfactory requirements by the end of the next evaluation point. At the end of the warning period, the students’ progress will be re-evaluated to determine SAP status.

Numerical grades are considered according to the following scale:
Grading Scale
A grade of 70% or better is considered passing, with the following grading scale in effect:
90% - 100% = A: 4.0 (Excellent)
80% - 89% = B: 3.0 (Good)
70% - 79% = C: 2.0 (Satisfactory)
60% - 69% = D: 1.0 (Poor/Unsatisfactory)
0% - 59% = F: 0.0 (Failing)

EVALUATIONS

Students meeting the minimum requirements for academics and attendance at the evaluation point are considered to be making satisfactory academic progress until the next scheduled evaluation. Students will receive a copy of their Satisfactory Academic Progress Determination at the time of each of the evaluations. Students deemed not maintaining Satisfactory Academic Progress may have their Title IV Funding interrupted, unless the student is on warning or has prevailed upon appeal resulting in a status of probation.

Evaluation Periods

The required SAP evaluation ensures that the student is making appropriate academic progress to complete his/her program within the context of the time based parameters. Students are evaluated for Satisfactory Academic Progress as follows:
Barbering/Instructor program = 450, 900, and 1250 clocked (actual) hours

Evaluations will determine if the student has met the minimum requirements for satisfactory academic progress. The frequency of evaluations ensures that students have had at least one evaluation by midpoint in the course.

All students who are actively enrolled at World A Cuts Barber Institute must complete 150 hours and pass a practical skill examination with 100% accuracy before performing service on the clinical floor. Each student will receive a barber kit prior to the entry upon the clinical floor. If a student cannot pay for the kit in full, then the student shall receive and have access to the institution supplies which MUST remain at the institution at all times. The student shall receive other materials such as textbooks, jacket, and cape upon enrollment to a World A Cuts Barber Institute.

Transfer Hours

With regard to Satisfactory Academic Progress, a student’s transfer hours will be counted as both attempted and earned hours for the purpose of determining when the allowable Maximum Time Frame has been exhausted. SAP evaluation periods are based on active contracted hours at the institution.

Attendance Evaluation

Students are required to attend a minimum of 67% of the possible hours based on the applicable attendance schedule in order to be considered maintaining satisfactory attendance progress.
Evaluations are conducted at the end of each SAP evaluation period to determine if the student has met the minimum requirements. The attendance percentage is determined by dividing the total hours accrued by the total number of hours scheduled. At the end of each evaluation period, the school will determine if the student has maintained at least 67% cumulative attendance since the beginning of the course, which indicates that, given the same attendance rate, the student will graduate within the Maximum Time Frame allowed.

Students who fail to meet minimum requirements for attendance or academic progress by the first evaluation period (450 hours) are placed on warning and considered to be making satisfactory academic progress while during the warning period. The student will be advised in writing on the actions required to attain satisfactory academic progress by the next evaluation (900 hours). If at the end of the warning period, the student has still not met both the attendance and academic requirements, he/she may be placed on probation if the student will be able to prevail above SAP by graduation, and, if applicable, students may be deemed ineligible to receive Title IV funds.

Students who fail to meet minimum requirements for attendance or academic progress after the warning period will be placed on probation and considered to be making satisfactory academic progress while during the probationary period, if the student appeals the decision, and prevails upon appeal. Additionally, only students who have the ability to meet the Satisfactory Academic Progress Policy standards by the end of the evaluation period may be placed on probation.
Students placed on an academic plan must be able to meet requirements set forth in the academic plan by the end of the next evaluation period. Students who are progressing according to their specific academic plan will be considered making Satisfactory Academic Progress. The student will be advised in writing of the actions required to attain satisfactory academic progress by the next evaluation. If at the end of the probationary period, the student has still not met both the attendance and academic requirements required for satisfactory academic progress or by the academic plan, he/she will be determined as NOT making satisfactory academic progress and, if applicable, students will not be deemed eligible to receive Title IV funds.

Re-Establishment of Satisfactory Academic Progress

Students may re-establish satisfactory academic progress and Title IV aid, as applicable, by meeting minimum attendance and academic requirements by the end of the warning or probationary period.

Interruptions, Course Incompletes, Withdrawals

If enrollment is temporarily interrupted for a Leave of Absence, the student will return to school in the same progress status as prior to the leave of absence. Hours elapsed during a leave of absence will extend the student’s contract period and maximum time frame by the same number of days taken in the leave of absence and will not be included in the student's cumulative attendance percentage calculation. Students who withdraw prior to completion of the course and wish to re-enroll will return in the same satisfactory academic progress status as at the time of withdrawal. Course incomplete, repetitions, and non- credit remedial courses have no effect upon the school’s satisfactory academic progress standards.

Appeal Policy & Procedures

If a student is determined to be making less than satisfactory academic progress, the student may appeal the determination within ten calendar days. Reasons for which students may appeal a negative progress determination include death of a relative, an injury or illness of the student, or any other allowable special or mitigating circumstance. The student must submit a written appeal to the school on the designated form describing why they failed to meet satisfactory academic progress standards, along with supporting documentation of the reasons why the determination should be reversed. This information should include what has changed about the student’s situation that will allow them to achieve Satisfactory Academic Progress by the next evaluation point. Appeal documents will be reviewed by the school’s administrator and a decision will be made and reported to the student within 30 calendar days. The appeal and decision documents will be retained in the student file. If the student prevails upon appeal, the satisfactory academic progress determination will be reversed, and federal financial aid will be reinstated, if applicable.

Re-Entry Policy

Any student withdrawn or dropped from the school and wishing to reapply for admission may do so after 30 days following the effective withdrawn or dropped date. A letter from the enrollee outlining the circumstances revolving their dismissal and steps to which they will be correcting them and adhering to is required upon reapplication. A reentry/counseling meeting will be scheduled with the enrollee to be conducted by the Administrator. A determination by the Director shall follow, taking into consideration that Educational and Financial obligations can be met. The institution will charge a re-entry fee to students who have withdrawn and wish to re-enter, of $150.

Maximum Time Frame

Students must complete the educational program that is no longer than 150% of the NACCAS approved length of the educational program based on 100% attendance schedule measured in clock hours completed. Students who exceed the maximum time frame will be withdrawn from the program. All students must comply and have completed the educational course that is no longer than one hundred forty-three percent (143%). Students exceeding the 143% will be charged $15.12 per hour over the maximum time frame.

Students must also be aware exceeding the approved length of educational program (150%) WILL result in the loss of Federal Funding. [Federal Register Volume 78, Number 95 (Thursday, May 16, 2013)]

Students approved for a Leave of Absence (LOA) receives extension to student’s contract period and maximum time frame by the same number of days taken in the LOA.

*****Note to Veterans using Educational benefits: VA will only pay benefits up to the approved total hours for the program.

THE REQUEST FOR TRANSCRIPT

Students who fail to pay any financial obligation to the school may NOT obtain a copy of their academic transcripts. All funds that are owed to the school must be paid in full before a copy of the student’s transcripts are released. If federal funding is not paying for a student’s tuition, and the tuition is coming out of a student’s pocket, payment plans can be set up to cover any debt to World A Cuts Barber Institute. The school has a right to place a hold on any academic transcripts, grade reports, and diplomas due to the student’s failure to uphold their administrative obligation, as well as financial obligations to the school.

FERPA POLICY

We at World A Cuts Barber Institute will adhere to the rules of The Family Educational Rights and Privacy Act (FERPA) - a federal law that affords parents the right to have access to their children’s education records, the right to seek to have the records amended, and the right to have some control over the disclosure of personally identifiable information from the education records. When a student turns 18 years old, or enters a postsecondary institution at any age, the rights under FERPA transfer from the parents to the student. The FERPA statute is found at 20 U.S.C. § 1232g and the FERPA regulations are found at 34 CFR Part 99.
All student records are kept in a secure locked location and are kept for a minimum of three (3) years.

GRIEVANCE/COMPLAINT & APPEAL PROCEDURE POLICY

1. A Student, teacher or interested party may file a complaint against the school; however, the complaint should be in writing to the Campus Director and should outline the allegations or nature of the complaint.
2. The Campus Director will meet with the complainant within seven (7) calendar days of receipt of the written complaint. If after careful evaluation, the problem is not solved through discussion, the complaint will be referred to the School’s Chief Operating Officer.
3. The Chief Operating Officer will respond within seven (7) (additional) calendar days of receipt of the complaint and review the allegations. If more information from the complainant is needed, a letter will be submitted outlining the additional information required. If no further information is needed, a decision will be rendered, and a letter will be sent to the complainant within fifteen (15) calendar days, stating the steps taken to correct the problem, or information to show that the allegations were not warranted or based on fact.
4. If the complainant wishes to pursue a matter, a complaint form is available through the schools’ accrediting agency, National Accrediting Commission of Career Arts and Sciences (NACCAS). NACCAS requires that the complainant attempt to resolve any issues through the School’s complaint process prior to filing a complaint with the School’s accrediting agency. This procedure does not in any way limit a student’s right to exercise his or her legally protected rights.
5. The student has the right to appeal any decision, in writing, to the appropriate state agency, concerning school violations of state regulations:

CANCELLATION, WITHDRAWAL & REFUND POLICY

A non-refundable registration fee is charged for both programs. The registration fee is fully refundable if the student requests cancellation within three (3) calendars days after signing the enrollment agreement and has not started training.
If the school cancels a course and or program and ceases to offer instruction after students have enrolled and instruction has begun, the school shall at its option:
a) Provide a pro rated refund for all students transferring to another school based on the hours accepted by the receiving school; or
b) Provide completion of the course and/ or program; or
c) Participate in a Teach-Out Agreement; or
d) Provide a full refund of all monies paid